What Is A Backup?

Here at Smile Backup we are firm believers that knowledge can help avoid most workplace security threats, so we endeavour to help teach all of our clients in any way that we can. Backups are the best way to protect data, and you can read why below. 

Backing Up Data Using Cloud Storage


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Having your data backed up has long since been regarded as the last line of defence in cyber-security, coming last to malware protection, phishing filters, firewalls, and antivirus. With the rise in ransomware and more efficient cyber threats, backups have moved place to the first and best line of defence of any system. Having the usual protections on a system is a great way to deter many threats with an exposed system, but if just one virus or piece of malware gets through the defences, then restoring data to its backed up form is the only option.

One of the main criticisms of any cyber protection excluding backup is that they do not protect the system from one of the most common threats to security; human error. The Information Commisioners Office (ICO) estimates that around 90% of data breaches occur due to human error, with only 1 in 10 cases occuring due to an external threat such as a ‘hacker’ or targetted malware. An antivirus cannot protect a system from a user.

Backups are an essential part of any successful business, and can be done in a number of ways depending upon the circumstances and resources. Many offices around the UK have no backup system at all, and when a breach or mistake does happen, then there is little anyone can do to help. When this happens, the reputation damage is huge, and over 70% of businesses never recover, with over half of those companies going bankrupt. These statistics are nothing to balked at, and having data backed up is crucial to business in a digital age.

Some businesses choose to backup their data on site, using either external hard drives, or a server rack. This method is preferred by some companies for its convenience and one-off cost, but ultimately is never as secure as having a remote backup service. An on-site backup may seem like a good idea, but the effort required is hindering at best, with no versioning or restoration plans. The data for an office will fill up hard drives quickly, requiring that they be purged of old data regularly, which not only takes time but is also irreversible. Another main criticism is that the on-site service does not protect against fire, water damage, power outages, natural disasters, human error, corruption, disk errors, or targetted attacks.

Off-site backups are by far the most reliable, safe, and cost effective solution for a business to utilize. Data is stored in a remote location with only one point-of-access to the company system, meaning the backup is completely protected from any external threats and human error. If the worst does happen to a company system, such as a LockEye strain of ransomware, then restoring the system will be done on the same day, without having to pay the extortion fee. Similarly, if anything gets deleted from the system and a backup has already happened, then the company is not without its information; 30 day delete retention makes sure that any files are kept after deleteion for 30 days on the backup server.

One of the main criticisms of most backup systems is that the data is sensitive, and that an external company should not have access to it. At Smile we have overcome this problem by encrypting all data as it is backed up on the company system. Data reaches our data centres in an unreadable form, which would take thousands of years to de-code. Once the data is requested by the system, is is transferred back and decrypted at the company end; we never have access to any of your data, and we are proud to say that this service comes as standard for all of our backup packages.

A good backup such as here at Smile will always have full protection, delete retention, and multiple layer redundancies to make sure your company has 100% uptime even in the worst of conditions. If the power goes out at the data centre, then the auxilliary generator starts to keep all data online.

At Smile our data centre is protected in every way imaginable, from fire to theft to power cuts to gale force winds. If that wasn’t enough, all of our stored data is backed up to one of our co-locations; just in case. Backups are an essential part of life in a digital age, and the small investment is always worth it for companies to keep their businesses fully operational even in the worst circumstances.

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